Every claim, worked until it’s paid.
Billing, denial recovery, credentialing and medical virtual assistants for mental health, physical therapy and primary care practices, run by a team with more than 20 years of combined experience. You see the difference in your collections, not in more paperwork.
- 4% of collections
- No setup fee
- HIPAA BAA signed first
- Cancel with 30 days’ notice
Your revenue cycle, worked end to end. Hover or tap a stage.
- Eligibility: Coverage, copays and authorizations confirmed before the visit.
- Coding: Visits coded to your notes and each payer’s rules.
- Submission: Clean claims sent fast. Rejections fixed and resent, not left in a queue.
- Payer review: Every claim tracked until the payer responds.
- Payment: Payments posted and checked against what you should have been paid.
- Denials worked: Every denial traced to its cause, corrected and appealed before the deadline.
The payers and systems we work in every day
In our clients’ words
Care Revenue Management recovered over $300,000 of our old AR and took our billing off our hands. Professional, thorough and easy to work with.
In five months, our net collections went from $3,000 to $15,000 a month. A team that genuinely cares about getting every claim paid.
Our credentialing was approved in under 60 days, on the first attempt. Clear communication from start to finish.
What changes when we take over
Not another piece of software. A specialist team that owns everything after the visit, so your revenue stops depending on who had time this week.
Get a free claims reviewCash flow you can plan around
Clean claims go out fast and payments are posted as they land, so revenue arrives steadily instead of in surprise lumps.
Denials worked, not written off
Every denial is traced to its cause, corrected and resubmitted or appealed before the deadline passes.
Your team back with patients
Eligibility checks, payer calls and claim follow-up come off your front desk for good.
Numbers you understand
One plain-English report a month: what was billed, collected and denied, and exactly what we did about it.
Your first 30 days with us
Switching billers shouldn’t put your cash flow at risk. Here’s exactly what happens, and how little it asks of your team.
Most practices are fully live in about two weeks, with no gap in billing.
- Day 1Review requested
Tell us about your practice
A two-minute form. We send our standard BAA and sign it before we see a single claim.
- Day 3Review delivered
See what you’re owed
Your written summary: recoverable claims, why claims are being denied and a short fix list.
- Week 1Access and setup
We set up inside your systems
Access to your EHR and clearinghouse, payer setup checked, fee schedules confirmed. No new software for your team.
- Week 2Live
Claims go out daily
New claims billed every day while we start on your old denials and unpaid claims. No gap in billing.
- Day 30First report
Your first monthly report
What was billed, collected and denied, what we recovered, and what we changed.
Works inside the software you already use
No migration and no new logins for your staff. We work in your systems, under a signed BAA.
Specialists in the care you provide
Our deepest experience is in mental health, physical therapy and primary care, and we bill for most specialties independent practices outsource.
Mental health
Therapists, psychologists, psychiatric and group practices.
What we handleMental health
- Authorizations tracked before they run out
- Telehealth billed to each payer’s rules
- Behavioral health carve-outs handled
- Credentialing for every clinician in your group
Physical therapy
Outpatient clinics and private practices.
What we handlePhysical therapy
- Timed treatment billed correctly, every visit
- Medicare therapy rules handled for you
- Visit limits tracked across the plan of care
- Bundling denials appealed with your notes
Primary care
Family medicine, internal medicine and pediatrics.
What we handlePrimary care
- Physicals and same-day visits both captured
- Medicare wellness and care management billed
- Coverage checked before every visit
- Underpayments flagged against your fee schedule
One partner for the whole back office
Use one service or all four. Each one is priced on its own, so you only pay for what you use.
Medical billing
Claims, payment posting, patient statements and follow-up on every claim we send.
4% of collectionsSee billing pricingDenials and old claims
Denied and unpaid claims at 60, 90 and 120+ days, worked until they’re paid.
8–10% of what we recoverHow we recover ARCredentialing
New providers and locations in-network with the plans your patients use, and kept there.
$99 per payer, per providerGet credentialedMedical virtual assistants
Scheduling, reminders, insurance checks, prior authorizations, patient calls and admin work.
$10–$12 per hourMeet your assistantHow healthy is your revenue cycle?
Five quick questions. See where money is most likely slipping, in about 30 seconds.
- Is eligibility checked before every visit?
- Are denials worked within a week of arriving?
- Do you know your current days in AR?
- Is someone tracking authorization limits and end dates?
- Does billing keep running when your biller is out?
Answer to see your score
Your answers stay in your browser. Nothing is sent anywhere.
Less than a full-time biller. Better covered than one.
What changes when billing moves from one in-house person to a specialist team.
A report like this, every month
No guessing where your money is. Every month you see what was collected, what was denied and why, and what we changed.
Sample practice · first month with us
Top denial reasons this month
| Code | Reason | Claims | Status |
|---|---|---|---|
| CO-197 | Missing authorization | 9 | 7 fixed |
| CO-16 | Missing information | 6 | 6 fixed |
| CO-97 | Bundled service | 4 | 3 appealed |
What we changed
- Added auth tracking for 14 clients near their visit limit
- Fixed a missing referring provider field in your EHR settings
- Appealed 3 bundling denials with treatment notes
Questions practices ask us
Which specialties do you bill for?
Our main focus is mental health, physical therapy and primary care. We also bill for FQHCs, chiropractic, urgent care, OB/GYN, podiatry, speech and occupational therapy, internal medicine and pediatrics. If your specialty isn’t listed, ask. We’ll tell you honestly whether we’re a good fit.
Do you sign a BAA?
Yes, always, and before we see any claim or patient information. A Business Associate Agreement is what HIPAA requires when a billing company handles your data. If a biller hesitates to sign one, that’s a red flag.
Do I have to switch EHRs or practice management software?
No. We work inside the system you already use. We have hands-on experience with eClinicalWorks, athenahealth, SimplePractice and Prognocis, and we’ll learn yours if it’s different.
Is my practice too small?
No. Solo providers and small groups often benefit the most, because every hour spent on billing is an hour not spent with patients. Pricing is a percentage of what we collect, so it scales with your volume.
What happens in the free claims review?
You give us read-only access or a claims report under a signed BAA. We go through your denied and unpaid claims and send a written summary: what’s recoverable, what’s causing your denials, and what to fix. It’s yours to keep whether or not you hire us.
Can you fix claims from before we start?
Usually, yes, as long as they’re still inside the payer’s filing or appeal window. Older unpaid claims are often the fastest money we can recover for a new client.
Who will work on our account?
A billing specialist from a team with more than 20 years of combined medical billing experience, backed up by the rest of the team. You get a named point of contact who knows your practice and your payers.
Can you get our new providers credentialed?
Yes. We handle CAQH, Medicare, Medicaid and commercial applications, and follow up with each payer every two weeks until you’re in-network. It’s $99 per payer, per provider.
Do you offer virtual assistants for scheduling and front-desk work?
Yes. Our HIPAA-trained medical virtual assistants handle appointment scheduling, reminders, insurance verification, prior authorizations, patient calls and admin work, at $10 to $12 per hour.
See what your practice is owed
Send us a few details. We’ll review your denied and unpaid claims and show you what’s recoverable, free, usually within 3 business days.